Intro
Hiring SMEs, editors, item writers, and reviewers through email threads and spreadsheets is slow, risky, and expensive. FlexPro is the internal platform that powers Magic EdTech’s Flexi Consulting service. Together, they give publishers and edtech companies an end-to-end way to find, vet, onboard, and retain consultants across K‑12, higher education, and workforce skills.
You get a managed service with a single partner, while FlexPro keeps the bench, screening, compliance, and project history organised behind the scenes.
Who we work with
What We Offer
FlexPro lets your Flexi Consulting team search a shared bench of consultants by subject, grade band, qualification, tools, language, availability, location, and rate. Instead of sifting through generic CVs, your editors and product leads get shortlists that already match the brief, so projects start with the right people rather than “best we could find in time.”
Every consultant carries a FlexScore that rolls up what actually matters: work samples, test edits, project performance, on‑time delivery, quality checks, and client satisfaction. Your teams are not guessing based on a PDF and a gut feel. They see who has delivered for you and for similar projects before, and can justify each selection to procurement and leadership.
Screening workflows are standardised so a maths item writer in one imprint is evaluated the same way as a science editor in another. FlexPro captures the exercises they completed, the scores they received, and the feedback reviewers left. That consistency protects quality when you are hiring at pace and lets new team members step into an existing process without reinventing it.
Instead of abandoning old contractor lists, we pull them into FlexPro, reconcile duplicates, and tag consultants by subject, level, region, and programme. You end up with one clean, living bench instead of multiple out‑of‑date spreadsheets. Flexi Consulting then works from that single source to staff new and existing projects.
Across K‑12, higher education, and workforce titles, FlexPro shows who is booked, who is free, and where you have gaps. You can see coverage by subject, standard, and language, plus which programmes are at risk because key SMEs are overloaded or unassigned. That makes it much easier to move people early instead of scrambling the week before launch.
FlexPro is the platform our Flexi Consulting team uses to run sourcing, screening, and coordination for you. We bring project managers and screeners who live in the system every day, so your teams stay focused on content and product while we handle the mechanics of finding, testing, and lining up the right consultants.
Centralised Screening Bench for a K–12 Publisher’s Multi-State Rollout
- 28% faster item review cycles
- 100% traceable review history
Standardised Contractor Workflows for an EdTech Provider Launching New Verticals
- 1200+ contractor profiles cleaned and unified
- 40% drop in double bookings
Multi-Language SME Pool for an Assessment Provider Expanding Global Markets
- 9 languages onboarded in the first phase
- 180+ tagged translators and SMEs
The Magic EdTech Difference
FlexPro is built for real editorial and assessment workflows, not generic HR templates. Roles, tags, and filters reflect how you actually plan work: by subject, standard, grade band, credential, language, and format. That makes it easier for teams to adopt and is much more likely that the person you pick can deliver in your specific context.
Find the perfect consultant by skills, subject, grade band, tools, certifications, language, location, availability, and more. The result: teams work faster and avoid guesswork. Rather than each imprint or product line keeping its own vendor spreadsheet, FlexPro gives you a single bench that can serve multiple lists, programmes, and geographies. Leaders see capacity and risk, editors see who is approved for their subject, and vendor ops sees contracts and rates. Everyone is working from the same reality, not their own private file.
Every hiring decision, screen, and approval is logged against the consultant profile. NDAs, DBS or other background checks, IR35 and GDPR evidence sit alongside reviewer comments and FlexScores, with a full history per consultant and per project. When procurement or legal asks for proof, you can pull a complete trail in minutes instead of stitching it together from old emails and folders.
FlexPro is built to show its work. From day one, we track time to shortlist, time to hire, fill rates against plan, and how often projects reuse high‑performing consultants instead of starting from zero. FlexScore feeds into those views, so you can see which SMEs consistently deliver and which ones increase rework or slow reviews. At portfolio level, leaders get a clear picture of cost per project, coverage across subjects and markets, and how staffing is affecting quality and deadlines. When budget talks roll around, you have actual numbers, not anecdotes.
Because screening is standardized and every consultant earns a FlexScore over time, you can ramp up hiring for peak seasons without relaxing your expectations. When you need to stand up a new series, respond to an RFP, or localize content into new markets, Flexi Consulting plugs in project managers, screeners, and coordinators who already know how to work inside FlexPro. Performance, reliability, and satisfaction data accumulate with each project, so weaker performers quietly fall out of rotation and your best SMEs get reused instead of rediscovered.
FAQs
FlexPro is Magic EdTech’s internal consultant screening and management platform. It powers our Flexi Consulting service so we can run the full lifecycle for your SMEs and contractors, from sourcing and screening to onboarding and ongoing assignments. It is not sold as a standalone tool.
FlexScore is a composite rating generated within FlexPro that reflects tests, samples, references, delivery history, and client feedback. It lets you see, at a glance, which consultants are the safest bet for your next project.
Inside Magic, FlexPro is used by project managers, screeners, and vendor ops. On your side, editorial and assessment leads, PMO, and vendor managers interact with curated shortlists, status reports, and dashboards rather than the platform itself.
Content developers, IDs, item writers, reviewers, editors, proofreaders, media producers, translators, accessibility testers, and subject experts across K‑12, higher ed, and workforce learning.
We agree on role-specific criteria. Our screeners run tests, review work samples, check references and documentation, and score each consultant. FlexPro records every action and rolls this into a FlexScore so decisions are consistent and defensible.
Yes. We import your current lists, de‑duplicate profiles, standardise data, and tag skills and subjects. Your existing network becomes part of the same managed bench.
Each profile stores contracts, NDAs, rate cards, and evidence of checks. Project-level actions and approvals sit in a complete audit trail, so audits and RFP responses pull from real records, not memory.
Most teams see faster time-to-hire, fewer “emergency” hires, better reuse of high-performing SMEs, and cleaner compliance evidence. Hiring budgets map more directly to delivery instead of rework and rescue.
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Whether you’re building a credentialing course or modernizing your existing content, our team can help you create experiences that stick, with less lift for your internal team.